Some call it GTD, some call it Kaizen, some just call it discipline. Call it what ever you like. If you want to perform extremely fast you better adopt proven performance practices. You must program yourself the way the world fastest computers are. Program yourself to perform fast when
by Katiya Rhode-Singh
checking emails, reading news, attending meetings, selling to your customers, delivering services, blogging.
They say “time is money”. If you can save yourself time, you surely save yourself tons of money. Here is how I save.
Process Emails Fast
I have this silly habit of asking everyone the question “how many email items you have in your Inbox?”. The answer varies from hundreds to thousands. Yesterday I visited an old friend – he has 26,000 thousand emails in his inbox…
You spend enormous time keeping emails in your inbox. Stop it! Trash it all – it is all stale. Starting from tomorrow follow simple practice – keep your Inbox clean! How?
- Spam goes directly to trash (delete it immediately!)
- Emails that require time investment – block time in your calendar and stick it there. Now delete it from your Inbox.
- Knowledge emails – move it to your knowledge base folder.
- Fast forward emails (“who’s the guy that repairs….?”) – answer immediately and delete it from your Inbox.
Is your Inbox clean now? Are we clear now? Good. Next.
Fast Forward Meetings
Meeting mostly is the biggest performance killer. Here is how to save time on meetings.
- Stop calling a meetings. You have plenty ways to communicate your message effectively.
- Stop attending meetings. There is really few reasons to attend a meeting. There are many more reasons to call a meeting off.
- When at a meeting keep the goal of the meeting before the attendees.
- During the meeting track the following: action item, the owner, the expected result, the timeline.
- When the meeting is over you should have meeting summary ready to be sent – send it right before the meeting ends.
- Start and end meeting exactly when it was schedule.
I heard someone saying the software prices are either $500 or $100,000. Think about it. If the product costs $500 there is a little risk of buying it. It is also unreasonable to have sales guy attached to the product that costs that little. When the product costs $100,000 the risk of buying is huge. The prospect needs a little push to decide. This is where the sales man kicks in. It is also reasonable to have a sales guy for $100,000 product to cove her costs.
I am usually involved in low end service packages. Here is what I do.
- Create simple SOW (Statement Of Work), very simple. That simple that the prospect won’t ask you to meet in order to discuss the details.
- If the prospect asks for a meeting – refuse. Explain it is part of the work.
- If the prospect insists to meet – tell her the truth, that meeting will actually cost you more than the delivery.
- If the prospect insist – give her the phone number of another service provider.
Deliver Services Fast
Enable fast service delivery following these simple practices.
- Create well defined procedures to follow when delivering the service.
- Create simple checklists to follow and check your work.
- Prioritize – focus on high return for your time. Ignore the rest. Communicate it to the customer.
Deliver the service and go home fast.
Are you aspiring part time blogger? How do you stay alive in the blogosphere ocean when so many sharks surround your? This is what I do:
- Collect topics for blogging during the week. Generate topics pipeline.
- Write your blog posts week ahead pulling the blog topics out of your pipeline.
- Use templates for your posts, do not write from scratch.
- Stop using a mouse – use shortcuts.
Practice This – Get Results
- Clean your Inbox – save time on scanning it over and over again.
- Call that stupid meeting off!
- Shorten sales cycles by selling narrow brands. “The wide you spread it, the thinner it gets“.
- Deliver your services on spec – save on customizations. Customers will appreciate on time delivery of what was promised.
- Blog super fast – generate topics pipeline, use templates, write blog posts week ahead.
My Related Posts
- Keep Your Inbox Clean , Stay Focused And Productive – My 4 Simple Rules
- The Power Of Saying “No”
- The Secret Behind GTD [Getting Things Done] Revealed
- On Writing – John Lennon, Gerald M. Weinberg, Me, You, And Outlook 2007
- Prioritize What You Do – Steven Covey Way [The Way That Works]
- Boost Your Blogging Productivity With Post Templates
- Email Processing On Steroids – Use Built In Shortcuts And Set Up Your Own